Table of Contents
Travel Budget Planner
✅ How to Use the Travel Budget Planner Tool
Our Travel Budget Planner helps you calculate your trip costs quickly and easily. Whether you’re traveling solo, with family, or in a group, this tool gives you a full budget breakdown — daily costs, weekly projections, category totals, charts, and an exportable report.
Follow this simple step-by-step guide to get started:
🧭 Step-by-Step User Guide
Step 1: Enter Your Trip Duration
- Use the “Number of Travel Days” field.
- Enter how many days your trip will last.
(Example: 7 days, 14 days, etc.)
Step 2: Select Number of Travelers
- Fill in the “Number of Travelers” field.
- Add how many people will share expenses.
Step 3: Choose Your Currency
Click your preferred currency:
- USD ($)
- EUR (€)
- GBP (£)
All calculations update automatically using your selected currency.
Step 4: Add Daily Expenses
Enter your estimated daily per-person spending for:
- ✅ Meals
- ✅ Transportation
- ✅ Accommodation (Hotels)
- ✅ Activities & sightseeing
These values are multiplied by:
Travel Days × Travelers
Step 5: Add One-Time Costs (Optional)
If needed, add extra expenses:
- ✈ Flights
- 🧳 Travel Insurance
- 🎁 Souvenirs & Gifts
- 🛒 Miscellaneous costs
These are added directly to your trip total.
Step 6: Calculate Your Budget
Click the “Calculate Budget” button to instantly see:
✅ Total trip cost
✅ Daily spending per person
✅ One-week and two-week estimates
✅ Category-wise totals
✅ Expense percentages
✅ Visual donut chart breakdown
Step 7: Review the Detailed Budget Table
Below the calculator, you’ll find:
- Category name (Meals, Transport, Hotels, etc.)
- Daily cost
- Total cost
- Percentage share of the total budget
This lets you instantly spot where your money goes.
Step 8: Export Your Budget (Excel)
Click “Export as Excel” to download:
📊 A complete spreadsheet of your travel budget — perfect for:
- Saving trip plans
- Sharing with travel partners
- Printing or personal tracking
Step 9: Reset the Calculator
Want to start over?
Click “Reset” to restore:
- Default values
- USD currency selection
- Clean calculation state
🎯 Features at a Glance
✔ Multi-traveler support
✔ Daily + total budget calculations
✔ Multiple currency options
✔ Live interactive chart
✔ Category breakdown table
✔ Excel export
✔ Mobile-friendly design
✔ Instant calculations
FAQ
Frequently Asked Questions
Yes! The tool is completely free and requires no registration.
Yes — simply increase the Number of Travelers field.
Yes — daily food, transport, hotels, and activities are entered per person and multiplied automatically.
No — flights, insurance, souvenirs, and misc expenses are optional. You can leave them at zero.
Yes! Click a currency button anytime — all totals instantly update.
No — everything runs locally in your browser for privacy.
It downloads your full budget report as an Excel (.xlsx) file for easy sharing or saving.